NaftaPOS software for petrol stations

PURPOSE


POS system software NaftaPOS is complex software for petrol stations intended for:

  • provision of management over technological processes and forecourt equipment (fuel dispensers, ATG systems, price boards, car washes, others)
  • automated measurement and commercial account at petroleum products
  • provision of sales of retails products using various payment forms
  • automated reporting over petrol station operation history during a selected period of time
  • provision and account of personnel operation of petrol station
  • provision of discount-bonus loyalty card system for customers
  • remote monitoring over petrol station operation (optional)
  • remote reporting over operation of a petrol station network (optional)

NaftaPOS gas stations software solution: skin MetroUI
petrol station management software NaftaPOS: skin iOS dark NaftaPOS petrol station management software: skin Neutral 3 NaftaPOS POS system software for petrol stations: skin WEB2
Click on images to enlarge

Main purposes of NaftaPOS software are:

  • make petrol station work efficiently and bring maximum profit to its owner
  • reduce the cost of management over the petrol station
  • make activity of cashiers and fuel attendants transparent in order to avoid stealing and frauds by personnel of petrol station
  • make reporting over petrol station operation easy and convenient
  • provide management over fuel dispensers and ATG systems of various brands and models
  • provide multiple payment methods and attract more customers with discount-bonus loyalty programs (optional)
  • make the owner of petrol station concretely master all operations and transactions by remote monitoring of petrol station activity and sales (optional)
  • provide control over fuel dispensers and ATG systems of various brands and models

Area of application – petrol stations for dispensing of petroleum products, diesel fuel, liquified petroleum gas (LPG), compressed natural gas (CNG), multiproduct fuel petrol stations, petroleum storage depots.

NaftaPOS software can simultaneously control up to 32 fuel dispenser sides (fueling places). Connection of fuel dispensers and ATG systems is made through a PTS controller over fuel dispensers and ATG systems, which supports more than 60 types of of fuel dispensers of various manufacturers (Wayne Dresser Europe, Wayne Dresser Brasil, Gilbarco Veeder Root, Tokheim, Nuovo Pignone, Wayne Pignone, Tatsuno Japan, Tatsuno Europe, Tatsuno Rus, Tokico, Bennett, Petrotec, Salzkotten, FAS, Adast, MM Petro ZAP, Emgaz Dragon, Galileo, Kraus, Welma, PEC (Gallagher), Develco, Logitron, Kalvacha, Safe, Wayne Meksan, Mekser, Mepsan, 2A, Petposan, Petrolmeccanica, Batchen, Email, EuroPump, Baransay, Sanki, Korea EnE, LG EnE, SOMO Petro, HongYang, Blue Sky, GreenField, Falcon, Dong Hwa Prime, EPCO, Slavutich, Shelf, UniCon, UniGaz and others.) and also various types of automatic tank gauge (ATG) systems of various manufactures (ASSYTECH, EBW, ENRAF, FAFNIR, FRANKLIN FUELING, GILBARCO Veeder Root (TLS-2, TLS-300, TLS-350, TLS-450), HECTRONIC, INCON, LABKO, MTS ATG SENSORS, OMNTEC, OPW, PETRO VEND, START ITALIANA, STRUNA, UNIPROBE, VEGA, WINDBELL and others).

Trial version of NaftaPOS is available for download upon request


CONNECTION OF FORECOURT EQUIPMENT


NaftaPOS Front-Office software for petrol stations
Click on image to enlarge



FEATURES AND BENEFITS


  • Visualization and supervision of petrol station activity real-time (locally and remotely) - NaftaPOS software provides a easy possibility to monitor all the forecourt equipment operation online and inform about all malfunctions and events.
  • Convenient operation without any professional training because of intuitive, explicit and clear user interface and operation procedures
  • Flexible adjustment of petrol station operation - NaftaPOS system supports several ways of operation, which are flexible to set and adjusted to country local traditional specific ways of operation and rules
  • Easy customization of user interface with selection of a graphical skin, position and size of windows and elements, their details
  • Flexibility in creation and configuration of templates for printed receipts provides a possibility to make printed receipts of any kinds (text, images, sizes of receipts no matter which printer is used for printing them)
  • Easy-to-read reporting and graphic statistic makes petrol station work efficient and brings maximum profit to its owner and reduce the cost of petrol station management
  • Remote data gathering from a petrol station provides a possibility for petrol station owner to supervise petrol station activity everywhere and every moment and make the owner of petrol station a fully-fledged master of all operations and transactions through remote monitoring of petrol station activity and sales
  • Support of a bonus discount loyalty and payment card system for attracting new customers and keeping existing customers
  • Supports over 70 communication protocols of fuel dispensers and ATG systems. Application of PTS controller over fuel dispensers and ATG systems gives a possibility to easily connect to any of the supported fuel dispensers. Rich set of interface converters for connection to fuel dispensers provides compatibility with various kinds of input interfaces.
  • Scalability - NaftaPOS system is developed with taking into account all the modern requirements to systems for automation of petrol stations. It is as relevant to small petrol stations, as it is to big petrol complexes with organization of several working places of cashiers, administrator (Back-Office) of a petrol station, central Head-Office for management and planning and provision of loyalty card system for customers.
  • Possibility to provide control over same fuel dispensers from several NaftaPOS systems - Several NaftaPOS systems can be installed on the same petrol station and share common equipment and database.
  • Easy localization to any international language
  • Trial version of the system is avaiable for customers willing to test the system
  • Easy updating - NaftaPOS is easy to be updated, when updates are installed, all of system database, software and hardware adjustments are kept. All new updates are available for download to all existing customers. Easy way to back up and restore NaftaPOS controller configuration between updates.
  • Support by developers - 24 hour support to all customers of NaftaPOS software on any standing issues.


TECHNICAL CHARACTERISTICS


Quantity of supported products Up to 100 000 products
Quantity of payment forms
Up to 7 payment form types
Quantity of supported dispensing places Up to 32 dispensing places
Database type used
MySQL
Supported Windows Operating System versions OS Windows 2000, Windows XP, Windows Embedded POSReady 2009, Windows Vista, Windows 7, Windows 8, Windows Server


OVERVIEW OF OPERATION IN NAFTAPOS SYSTEM


NaftaPOS system provides a convenient user interface, which can be adjusted to fit your needs and preferences. Windows of pumps, products sales, tanks can be dragged to any place on the main panel and fixed, their scale can be changed and colors can be adjusted.

Fuel management software NaftaPOS Fuel management software NaftaPOS general view 2

General view of NaftaPOS software can be modified
(click on images to enlarge)

In addition NaftaPOS software supports skins, which completely change the user interface and are made to made the system suit to customers tastes:

NaftaPOS software general view 1 Fuel management software NaftaPOS general view 2
Software for filling station NaftaPOS general view 1 Fuel management software NaftaPOS general view 2
Any of more than 40 skins can be set in NaftaPOS software
(click on images to enlarge)

Well-thought interface of windows for operation with pumps, tanks, sales of products brings convenience during system exploitation on petrol station:

NaftaPOS software tanks window NaftaPOS software sales window
Windows in NaftaPOS software can change their position,
properties and be placed anywhere in NaftaPOS desktop
(click on images to enlarge)

Configuration of NaftaPOS software allows precise adjustment of petrol station equipment to system, selection of the way of operation, adjustment of GUI:

NaftaPOS POS system configuration NaftaPOS POS system configuration
NaftaPOS POS system configuration NaftaPOS POS system configuration
Easy and understandable configuration of NaftaPOS system
(click on images to enlarge)

NaftaPOS system makes taking care of petrol station operation easy and convenient:

NaftaPOS reporting NaftaPOS report example
Reporting in NaftaPOS software
(click on images to enlarge)


MODES OF NAFTAPOS SYSTEM OPERATION


Taking into account that in different countries there are different particularities of petrol stations operation like:

  • the way the customers are serviced (order amd payment is given at pump or to cashier in petrol station office)
  • the way how the management of petrol station is done (operation of cashiers in working shifts or without)
  • the way how sales and remains of fuel are calculated (using automatic tanks gauge system, pump total counters, inventory reconcilation)

NaftaPOS software is designed to make it possible to flexibly configure and adjust a required way of operation and allow customers to make it work as their local rules demand.

One of the commonly used methods of NaftaPOS operation is when control over fuel dispensers is made by fuel attendants, who service customers. Fuel attendants operate dispensers and receive payment from customers. Fuel attendants control the fuel dispensers as if those worked in a standalone mode (administering starts automatically when the dispensing nozzle is lifted and trigger is pressed). In this mode it is possible to make fuel order preset (in volume or in money amount) from the dispenser preset keyboard. At this moment NaftaPOS software monitors all the transactions being performed and writes all the information to its database. Also cashier at any time can see activity of every fuel dispenser and in case of necessity can stop any of them and receive reports on operation remotely from NaftaPOS software. Receipts can be optionally printed after each dispensing.

Also in this mode third-party applications are able to use NaftaPOS software database as a storage of all transactions and sales performed (locally or remotely) – then this third party software can find total data on all sales and transactions from NaftaPOS database. NaftaPOS can be set to work without any working shifts and automatically start at launching PC so that it was possible to start operation with dispensers:

NaftaPOS software general view 1Manual (monitoring) mode of control over fuel dispensers
(click on images to enlarge)

Another popular way of NaftaPOS operation is when control over fuel dispensers is made by the cashier, who logs in NaftaPOS under a working shift (using his personal login and password) and is responsible for all sales performed at petrol station. Money are to be directly paid to the cashier, each customer after the sales performed receives a receipt:

NaftaPOS software general view 1Preset mode of control over fuel dispensers
(click on images to enlarge)


WEB REPORTING SYSTEM AND ONLINE MONITORING


NaftaPOS system has a web-portal to provide:

  • formation of reports on operation of petrol stations in various views for analytics and statistics of petrol stations activity to provide decisions for optimization of petrol stations operation;
  • online monitoring of each petrol station activity (fuel dispensers operation, remains and parameters of fuel in tanks, current working shift operations) to provide control over personnel at petrol station and security;

NaftaPOS software general view 1Operation of NaftaPOS web-portal for collection of data from NaftaPOS system
(click on images to enlarge)

Thus using a standard web-browser it is possible to receive reports on operation of NaftaPOS systems at petrol stations and also to monitor their activity online:

NaftaPOS web reporting system NaftaPOS web reporting system
NaftaPOS web reporting system NaftaPOS web reporting system
Web reporting of NaftaPOS operation and online monitoring through a web-browser
(click on images to enlarge)

NaftaCards fuel cards system


NaftaCards fuel cards system for petrol stations – hardware and software complex, appointed for provision and account of fuel sales at petrol station networks using fuel cards with fuel volume, money and discount wallets or their mixtures.

The system allows to replace usage of cash and coupons to more reliable and convenient settlements using fuel and money cards. Card of the NaftaCards system can be used for filling with petrol at petrol station and reception of a discount.

The system allows to issue fuel and discount cards for customers and also to lead management over cards and account of all sales using these cards with management over accounts of customers and possibility to set flexible system of discounts.

NaftaCards fuel cards systemOperation of NaftaCards payment and discount loyalty card system with NaftaPOS system
(click on images to enlarge)
NaftaCards fuel cards system for petrol stations NaftaCards fuel cards system for petrol stations
NaftaCards fuel cards system for petrol stations NaftaCards fuel cards system for petrol stations
NaftaCards fuel cards system for petrol stations NaftaCards fuel cards system for petrol stations
NaftaCards system operation
(click on images to enlarge)
Frequently asked questions

1. Can NaftaPOS software be used  for monitoring the fuel dispensers only?

NaftaPOS software can be adjusted to work in a mode, which allows monitoring of all sales and events on petrol station and store them into database with subsecuent formation of reports. This mode of operation in NaftaPOS is called 'Manual'.

NaftaPOS software general view 1
Manual (monitoring) mode of control over fuel dispensers
(click on images to enlarge)

Also NaftaPOS system has a web-based HEAD-Office system called WebReports to provide:

  • formation of consolidated reports on operation of all petrol stations in various views for analytics and statistics of petrol stations activity to provide decisions for optimization of petrol stations operation;
  • online monitoring of each petrol station activity (fuel dispensers operation, remains and parameters of fuel in tanks, current working shift operations) to provide control over personnel at petrol station and security;
  • centralized management over the whole petrol stations network with capability to manage over products from the central office (update products list, products prices, products quantity, etc)

NaftaPOS software general view 1
Operation of WebReports system for collection of data from NaftaPOS system
(click on images to enlarge)

Thus using a standard web-browser it is possible to receive reports on operation of NaftaPOS systems at petrol stations and also to monitor their activity online:


NaftaPOS web reporting system
NaftaPOS web reporting system
 
Web reporting of NaftaPOS operation and online monitoring through a web-browser
(click on images to enlarge)

2. Does NaftaPOS software integrate own fuel cards system?

Yes, NaftaPOS software works with our NaftaCards payment and discount loyalty card system.

NaftaCards system can have several applications at petrol station and for each application the structure of hardware can differ:

  • 1. Application of cards by clients of the petrol station (private customer or corporate users).

    In this case cardholders are clients of the petrol station. Card reader can be installed near NaftaPOS system inside the operator premise of petrol station or near the fuel dispensers.

    In this case it is necessary to select fuel for dispensing (in NaftaPOS system or having previously taken up required nozzle on fuel dispenser) and after that bring a card to the reader. Dispensing can be authorized up to the maximal limit of the card.

    NaftaCards fuel card system
    Click on images to enlarge
  • 2. Application of cards by fuel attendants of petrol station and building reports on activity of each fuel attendant.

    In this case fuel card is used for identification of a fuel attendant, who is servicing current dispensing by fuel dispenser. The dispensing can only start in case if fuel attendant brings his fuel card close to the card reader, which is installed on the fuel dispenser. The card reader reads the fuel attendant's card and NaftaPOS system verifies it on the server. The dispenser will be authorize for dispensing only in case if the card of fuel attendant is valid and allowed in the system, so without a valid fuel attendant card it is not possible to start dispensing (no one can steal petrol by start dispensing himself). Fuel attendant receives payment in the form of cash from clients of petrol station. NaftaPOS system in the end of the working day (working shift) builds a report on activity of every fuel attendant and total cash money amount, which fuel attendant received from customers and should return to petrol station owner.

    NaftaCards fuel card system
    Click on images to enlarge
NaftaPOS software online video
Operation in NaftaPOS software
(online video)


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